How to maintain vendor credit memos

v Peach-tree software

·        How to maintain vendor credit memos

Step 1 :  click on Task option and select vendors memo option

Step 2: after perform 1^st step, this window will open

This window shows Purchases return, means the things that you’re going to return to your vendors.

Different steps in this window.

1.       Vendor Id # will be written in the vendor id bar.

2.       Date: The date of making and recording document.

3.       Credit no: this cr # is for record.

4.       Terms:  how much discount you are going to get from your vendor?

5.       When you will select the vendor then the tab will automatically change from “Apply to purchase” to “Apply to invoice no”.

how to maintain sales quotation and sales order

 Ø Peachtree software

v  how to maintain sales quotation and sales order

ü  There are different steps :

ü  After clicking on the quotes:

ü  Sales Quote is the statement that you are going to send to your customer and then he will send you the purchase order according to what you have offered and what he need

1.       Enter the customer Id, this will help you to identify the specific customer

2.       The Date on which you are writing this quotation

3.       Good thru, the date by which goods are needed to be delivered

4.       Quote no, the number of this quotation

5.       When you will select the customer id the term column will be automatically filled

ü  The following window will appear on your computer screen when you will click on the convert button

Select the sale order option as shown and the quotation form will be automatically convert to sale order.

v  NOTE:  enter the SO # (Sale Order number) before proceeding.

ü  Sale Order is shown below:

Payments:

Ø     Peachtree accounting software

Ø Payments:

This is all about payments procedure. it includes different steps ,

·         Step 1 : first you have to open Peachtree accounting software and start a existing company setup. when you click on existing  company then this window will open.

·         Step2: click the option of “Navigation Aids” then this window will appear.

When this window will open then click the option of task mentioned on upper headings.

·         Step 3: after click on task menu option

When you click on task then click on payment option.

·         Step 4: payment option

When you click on payment option then this page will open. On this page there are many options

·        Vendor id

·        Search bar

·        Address

·        Check number #

·        Date

·        Currency

·        Cash account

·        Cash account balance

·        Apply to invoices

·        Apply to expense

·        Memo

·        Quantity

·        Items

·        Description

·        Unit price

·        GL account

·        Amount

·        Job

·        Payment

These all are the option on which you can enter your required or needed information;

·        Step 5: enter data on payment option page

In this window you have to select vendor id number # in search bar menu. Then enter the address. Then enter the check number#, date, cash account# etc. there is an option of discount rate. When u enter that date on which you are restricted to payment then you get discount. If you will not liable to pay with in the required days then you will not get the discount. When you click on pay option then this window will show on upper side.

When you click on save option without making the discount account then your data will not saved. You have to maintain first purchase discount account then click on save option.

Click on purchase account and click on search bar and then click on new. Enter the id#, description and account type and save it. Return back on payment option page and enter the account number # in purchase account and save it. This is all about payment.

Maintain Purchase Order

Maintain Purchase Order

In this you can maintain purchase order. In this there are different kind of steps are following.

·         1^st step:  execute Peachtree accounting software and follow the different options

When you are make purchase order you have to sure that your charts of accounts, customers, vendors and inventory items are maintained. Here are different links related inventory items, customers and vendors.

i.            Inventory items:

http://fastaco.blogspot.com/2013/04/maintaining-inventory.html

ii.            Customers:

http://fastaco.blogspot.com/2013/04/maintaining-customer-prospectus.html

iii.            Vendors:

http://fastaco.blogspot.com/2013/04/maintain-and-changing-in-vendor-accounts.html

These are the links which helps you.

·         2^ND STEP: in this step you will click on “task” menu..then this window will open

·         3^rd step: now click on “purchase order” menu.. then this window will open

On this window there are many options.

Options,

·         Vendor id

·         Address

·         Dates ( starting date and date thru )

·         Purchase order number #

·         Customer invoice number

·         Discount amount

·         Ship via

·         A/P account

·         Different boxes are shown in which you will enter (quantity, received, items, descriptions, general ledger account, unit price, amount, job, purchase order total etc)

In purchase order vendor is included because we can enter the name and bio data about vendor whom we make purchase order. There are two dates are mentioned 1^st means that which day you are making your purchase order and 2^nd means that your required substances should be in your hand. we enter purchase order number for the maintains record in software. In boxes we Can enter the information about our required need. We can enter the price, units, and etc and save your data.

This is demo of required need:

·         4^th step: now again click on “task menu” and click on “purchase /receives inventory”

This window will open

In this window there are different options

·         Vendor id

·         Ship to

·         Date

·         Invoice number #

·         Customer invoice number

·         Terms

·         A/P accounts

·         Different boxes in which you can enter your data.

When we enter vendor id then tab will change from this statement (apply to purchases:0.00) to (apply to purchase order number #) this is because we already enter purchase order number in our previous steps. You should enter invoice number # and also you can check your journal entries.

This is journal entries in which you can check your’s debit and credit

These all are the steps.

Maintaining inventory

Peachtree Accounting

ü Maintaining inventory

To start the process of maintaining inventory 1^st  of all click on ‘Maintain’ option and then click on  ‘ Inventory items’  and start the procedure.

After click on this option a new window will appear and this is the window on which you maintain inventory,

Here are few steps are following:

1)     Enter anid # in item id option

2)     Enter name of that item in description

3)     Select a price level for that item from a given list of prices from price level list

4)   Select tax type

5)   Mention the cost of last purchased item that you paid

6)   Select a cost method from given list

7)  it may be LIFO, FIFO but by default it will be FIFO

8)  mention those accounts which  effected items when you made transactions

9) That accounts are

a) General sales account

b) General inventory account

c) General cost of sales account

9)   UPC&SKU are American goods delivery companies you can let this space blan.

10)  Is this item is perishable, fire hazard or danger item

11)  In which unit you measure this product should be mentioned

12)  Per -unit weight of your item should be mentioned

13) Mention the minimum stock and reorder level for that product should be mentioned here

14) In preferred vendor ID write the ID of your vendor

15) In buyer ID write that ID that your vendor gives to you in his books of accounts

“How to Edit or Enter Information About Our Customers”

“How to Edit or Enter Information About Our Customers”

There are different types of option available on the top bar. You 1^st click the option on ‘maintain’ after that select the option of default information and the sub-option customers.

afterthis, a new window will open:

In this window there are different options on the top bar. The main heads of this windows are given below:

1.       Payment Terms.

2.       Account Aging.

3.       Custom Fields.

4.       Finance Charges.

5.       Pay Method.

1.       Payment Terms:

All the terms and conditions regarding the payment from our customers will be mentioned here.

The option that is selected is “Due in number of days” and next to it the related information is provided Net due in (days), Discount in (days), Discount %, Credit limit.

The term that is selected shows us that the amount of payment will be due in 30 days and if the customer pays us the amount within 10 days then he can avail 2% discount on the payment.

Accounting Presentation: “2/10n/30”

Now, another option is C.O.D: in this image, 1^st three columns are freeze and only the column of credit limit is active.

This window show about advance payment.

If we select the option ‘ Information will be provided in the next columns.

If we select the option ‘ due at end of month ‘ which show we receive money at the end of month.

2. Account aging :

In this option we do the forecasting of our bad debts. there are also two options: “Age Invoice by and Aging Categories”

.In age invoices by the invoice date is showing that ‘we will set the date to when the invoice is generated. ‘

.The Aging Categories portion is ‘the one where we categorize the time periods.’

3.      Custom Fields:

In this you can enter extra information about customer.

4.       Finance Charges:

This tab can be used to charge our customers with extra amount that they have delayed the payment of goods.

maintain and changing in vendor accounts

Peach three

Information about accounts of maintain vendors in peach three software.

There are different steps for maintains of vendors;

Step 1: open peach three software

Step 2: click the option ‘OPEN AN EXISTING COMPANY’

Step 3: click the option of ‘MAINTAIN’

STEP 4: vendors

When you click the option of maintain, then the option of’ VENDOR’ will show, then click that option .

A new window will open;

Step 5: vendor options

This is ‘MAINTAIN VENDORS’.. in this window there are different kind of option.

Options are given below;

1.      Vendor Id , name, inactive

2.      General

3.      Purchase defaults

4.      Custom  fields

5.      History

There are different sub-headings in general option;

General

1.      Contact

2.      Account #

3.      Address

4.      City.ST Zip

5.      Country

6.      Vendor type

7.      1099 type

8.      Telephone 1 & 2

9.       Fax, email,web site

Step 6:

Purchase Default

There are different sub-headings in this option;

1.      Purchase rep

2.      Purchase account

3.      Tax id #

4.      Ship via

5.       Terms

When u click on term option;

6.      delivery option

Here are different options like;

Delivery method

. Paper form

. E-mail

. CC purchase rep when sending e-mail

Step 7:           custom fields

There are different options in this window;

1.      office manager

2.      account rep

3.      special note

4.       blank

5.       Blank

Step 8:  history

In this window there are different option;

1.      Vendor since

2.      Last invoice date

3.      Last payment date

4.      Last payment amt

5.        

In this window there are 3 options

1.      Period history

2.      Purchases

3.      Payments

Now, there are different steps for enter ,amend data in vendors account;

Step 9: default information

In this option there are many headings.. click on VENDORES…’

STEP 10: VENDORS

In this vendors account there are many sub headings:

1.      Payment terms

2.      Account aging

3.      Custom fields

4.      1099 settings

There are sub –heading of these four options    

Step 11: payment terms

1.       C.O.D

2.       Prepaid

3.       Due in number of days

4.       Due on date of next month

5.       Due at end of month

Step 12: account aging

In this window there are different options;

1.      Age invoices by

·         invoice date

·         due date

2.      Aging categories

·         1^st – 4^th columns

Step 13: custom fields

In this option there are :

1.      Field labels

This is all about vendors account in peach three software.