How to maintain vendor credit memos

v Peach-tree software

·        How to maintain vendor credit memos

Step 1 :  click on Task option and select vendors memo option

Step 2: after perform 1^st step, this window will open

This window shows Purchases return, means the things that you’re going to return to your vendors.

Different steps in this window.

1.       Vendor Id # will be written in the vendor id bar.

2.       Date: The date of making and recording document.

3.       Credit no: this cr # is for record.

4.       Terms:  how much discount you are going to get from your vendor?

5.       When you will select the vendor then the tab will automatically change from “Apply to purchase” to “Apply to invoice no”.

how to maintain sales quotation and sales order

 Ø Peachtree software

v  how to maintain sales quotation and sales order

ü  There are different steps :

ü  After clicking on the quotes:

ü  Sales Quote is the statement that you are going to send to your customer and then he will send you the purchase order according to what you have offered and what he need

1.       Enter the customer Id, this will help you to identify the specific customer

2.       The Date on which you are writing this quotation

3.       Good thru, the date by which goods are needed to be delivered

4.       Quote no, the number of this quotation

5.       When you will select the customer id the term column will be automatically filled

ü  The following window will appear on your computer screen when you will click on the convert button

Select the sale order option as shown and the quotation form will be automatically convert to sale order.

v  NOTE:  enter the SO # (Sale Order number) before proceeding.

ü  Sale Order is shown below:

Payments:

Ø     Peachtree accounting software

Ø Payments:

This is all about payments procedure. it includes different steps ,

·         Step 1 : first you have to open Peachtree accounting software and start a existing company setup. when you click on existing  company then this window will open.

·         Step2: click the option of “Navigation Aids” then this window will appear.

When this window will open then click the option of task mentioned on upper headings.

·         Step 3: after click on task menu option

When you click on task then click on payment option.

·         Step 4: payment option

When you click on payment option then this page will open. On this page there are many options

·        Vendor id

·        Search bar

·        Address

·        Check number #

·        Date

·        Currency

·        Cash account

·        Cash account balance

·        Apply to invoices

·        Apply to expense

·        Memo

·        Quantity

·        Items

·        Description

·        Unit price

·        GL account

·        Amount

·        Job

·        Payment

These all are the option on which you can enter your required or needed information;

·        Step 5: enter data on payment option page

In this window you have to select vendor id number # in search bar menu. Then enter the address. Then enter the check number#, date, cash account# etc. there is an option of discount rate. When u enter that date on which you are restricted to payment then you get discount. If you will not liable to pay with in the required days then you will not get the discount. When you click on pay option then this window will show on upper side.

When you click on save option without making the discount account then your data will not saved. You have to maintain first purchase discount account then click on save option.

Click on purchase account and click on search bar and then click on new. Enter the id#, description and account type and save it. Return back on payment option page and enter the account number # in purchase account and save it. This is all about payment.

Maintain Purchase Order

Maintain Purchase Order

In this you can maintain purchase order. In this there are different kind of steps are following.

·         1^st step:  execute Peachtree accounting software and follow the different options

When you are make purchase order you have to sure that your charts of accounts, customers, vendors and inventory items are maintained. Here are different links related inventory items, customers and vendors.

i.            Inventory items:

http://fastaco.blogspot.com/2013/04/maintaining-inventory.html

ii.            Customers:

http://fastaco.blogspot.com/2013/04/maintaining-customer-prospectus.html

iii.            Vendors:

http://fastaco.blogspot.com/2013/04/maintain-and-changing-in-vendor-accounts.html

These are the links which helps you.

·         2^ND STEP: in this step you will click on “task” menu..then this window will open

·         3^rd step: now click on “purchase order” menu.. then this window will open

On this window there are many options.

Options,

·         Vendor id

·         Address

·         Dates ( starting date and date thru )

·         Purchase order number #

·         Customer invoice number

·         Discount amount

·         Ship via

·         A/P account

·         Different boxes are shown in which you will enter (quantity, received, items, descriptions, general ledger account, unit price, amount, job, purchase order total etc)

In purchase order vendor is included because we can enter the name and bio data about vendor whom we make purchase order. There are two dates are mentioned 1^st means that which day you are making your purchase order and 2^nd means that your required substances should be in your hand. we enter purchase order number for the maintains record in software. In boxes we Can enter the information about our required need. We can enter the price, units, and etc and save your data.

This is demo of required need:

·         4^th step: now again click on “task menu” and click on “purchase /receives inventory”

This window will open

In this window there are different options

·         Vendor id

·         Ship to

·         Date

·         Invoice number #

·         Customer invoice number

·         Terms

·         A/P accounts

·         Different boxes in which you can enter your data.

When we enter vendor id then tab will change from this statement (apply to purchases:0.00) to (apply to purchase order number #) this is because we already enter purchase order number in our previous steps. You should enter invoice number # and also you can check your journal entries.

This is journal entries in which you can check your’s debit and credit

These all are the steps.