Maintaining inventory

Peachtree Accounting

ü Maintaining inventory

To start the process of maintaining inventory 1^st  of all click on ‘Maintain’ option and then click on  ‘ Inventory items’  and start the procedure.

After click on this option a new window will appear and this is the window on which you maintain inventory,

Here are few steps are following:

1)     Enter anid # in item id option

2)     Enter name of that item in description

3)     Select a price level for that item from a given list of prices from price level list

4)   Select tax type

5)   Mention the cost of last purchased item that you paid

6)   Select a cost method from given list

7)  it may be LIFO, FIFO but by default it will be FIFO

8)  mention those accounts which  effected items when you made transactions

9) That accounts are

a) General sales account

b) General inventory account

c) General cost of sales account

9)   UPC&SKU are American goods delivery companies you can let this space blan.

10)  Is this item is perishable, fire hazard or danger item

11)  In which unit you measure this product should be mentioned

12)  Per -unit weight of your item should be mentioned

13) Mention the minimum stock and reorder level for that product should be mentioned here

14) In preferred vendor ID write the ID of your vendor

15) In buyer ID write that ID that your vendor gives to you in his books of accounts

“How to Edit or Enter Information About Our Customers”

“How to Edit or Enter Information About Our Customers”

There are different types of option available on the top bar. You 1^st click the option on ‘maintain’ after that select the option of default information and the sub-option customers.

afterthis, a new window will open:

In this window there are different options on the top bar. The main heads of this windows are given below:

1.       Payment Terms.

2.       Account Aging.

3.       Custom Fields.

4.       Finance Charges.

5.       Pay Method.

1.       Payment Terms:

All the terms and conditions regarding the payment from our customers will be mentioned here.

The option that is selected is “Due in number of days” and next to it the related information is provided Net due in (days), Discount in (days), Discount %, Credit limit.

The term that is selected shows us that the amount of payment will be due in 30 days and if the customer pays us the amount within 10 days then he can avail 2% discount on the payment.

Accounting Presentation: “2/10n/30”

Now, another option is C.O.D: in this image, 1^st three columns are freeze and only the column of credit limit is active.

This window show about advance payment.

If we select the option ‘ Information will be provided in the next columns.

If we select the option ‘ due at end of month ‘ which show we receive money at the end of month.

2. Account aging :

In this option we do the forecasting of our bad debts. there are also two options: “Age Invoice by and Aging Categories”

.In age invoices by the invoice date is showing that ‘we will set the date to when the invoice is generated. ‘

.The Aging Categories portion is ‘the one where we categorize the time periods.’

3.      Custom Fields:

In this you can enter extra information about customer.

4.       Finance Charges:

This tab can be used to charge our customers with extra amount that they have delayed the payment of goods.

maintain and changing in vendor accounts

Peach three

Information about accounts of maintain vendors in peach three software.

There are different steps for maintains of vendors;

Step 1: open peach three software

Step 2: click the option ‘OPEN AN EXISTING COMPANY’

Step 3: click the option of ‘MAINTAIN’

STEP 4: vendors

When you click the option of maintain, then the option of’ VENDOR’ will show, then click that option .

A new window will open;

Step 5: vendor options

This is ‘MAINTAIN VENDORS’.. in this window there are different kind of option.

Options are given below;

1.      Vendor Id , name, inactive

2.      General

3.      Purchase defaults

4.      Custom  fields

5.      History

There are different sub-headings in general option;

General

1.      Contact

2.      Account #

3.      Address

4.      City.ST Zip

5.      Country

6.      Vendor type

7.      1099 type

8.      Telephone 1 & 2

9.       Fax, email,web site

Step 6:

Purchase Default

There are different sub-headings in this option;

1.      Purchase rep

2.      Purchase account

3.      Tax id #

4.      Ship via

5.       Terms

When u click on term option;

6.      delivery option

Here are different options like;

Delivery method

. Paper form

. E-mail

. CC purchase rep when sending e-mail

Step 7:           custom fields

There are different options in this window;

1.      office manager

2.      account rep

3.      special note

4.       blank

5.       Blank

Step 8:  history

In this window there are different option;

1.      Vendor since

2.      Last invoice date

3.      Last payment date

4.      Last payment amt

5.        

In this window there are 3 options

1.      Period history

2.      Purchases

3.      Payments

Now, there are different steps for enter ,amend data in vendors account;

Step 9: default information

In this option there are many headings.. click on VENDORES…’

STEP 10: VENDORS

In this vendors account there are many sub headings:

1.      Payment terms

2.      Account aging

3.      Custom fields

4.      1099 settings

There are sub –heading of these four options    

Step 11: payment terms

1.       C.O.D

2.       Prepaid

3.       Due in number of days

4.       Due on date of next month

5.       Due at end of month

Step 12: account aging

In this window there are different options;

1.      Age invoices by

·         invoice date

·         due date

2.      Aging categories

·         1^st – 4^th columns

Step 13: custom fields

In this option there are :

1.      Field labels

This is all about vendors account in peach three software.

Maintaining Customer Prospectus

v     Maintaining  Customer Prospectus

There are different kind of steps for maintain customer prospects.

Ø Steps:

ü  First of all you need to start Peach tree accounting software, and load your company, and wait for the main page.

ü  Now click on maintain button in the menu. You will find Customer Prospectus in drop down menu.

ü  Click on Customer/prospectus button. A new window will appear.

ü  This is the window where you can enter the all data degrading your customer.

ü  In main heading you will write the customer ID # and his name, or his Business name, you can active or deactive any customer by clicking the check box of inactive in front of name.

Ø General:

ü  In contact type the contact number of your customer.

ü  Select an address where to send bill from drop down menu.

ü  Type the address of customer’s business place in Address bars.

ü  Type the name of city, state and zip code of the area where business of customer is situated.

ü  Type the country name.

ü  Type the sales tax if it is different from others then write it or other wise regular sales tax will be enter here.

ü  In Customer type write the type of customer, weather he is retailer, or wholesaler.

ü  In telephone number 1 and 2 type his landline numbers.

ü  His fax number will be entering here in fax bar.

ü  Email address and website address will be entering in specific areas.

Click on sales default Tab for further.

Ø Sales default:

ü  First bar under this tab is sales Rep; here you will enter the sales receipt number for that specific customer.

ü  In general Leaguer  Sales Acct select one sale account from your charts of accounts, for this customer by clicking blue magnify glass in front of the bar.

ü  Open P.O no # is place where you will write the purchase order number for this customer.

ü  Select the one of Delivery Company to deliver goods to customer by clicking drop down menu in ship via heading.

ü  If you are online store or reselling goods then you will type your resale number for that customer here in resale #.

ü  A producer charge different prices to different customer. Maintain your own price levels and charge it to different customers as you want to charge.

ü  Select a payment term from small arrow that applies on different customers. By default it wills 2%10 net 30.

ü  When goods are delivering select the method of taking sign or delivery report from customer. Select the one of the methods from options. It may be by Form or by Email.

Now click on the next tab that is of Payment default.

Ø Payment default:

ü  This column contains all the information of the person who is going to pay for the products. All the required.

  

Ø Custome fields:

ü  The information which is in other tabs will not change.

ü  This tab helps us to customize the information which we need.

Ø History:

ü  This Colum shows the transaction which occurred in past.