Maintain Purchase Order

Maintain Purchase Order

In this you can maintain purchase order. In this there are different kind of steps are following.

·         1^st step:  execute Peachtree accounting software and follow the different options

When you are make purchase order you have to sure that your charts of accounts, customers, vendors and inventory items are maintained. Here are different links related inventory items, customers and vendors.

i.            Inventory items:

http://fastaco.blogspot.com/2013/04/maintaining-inventory.html

ii.            Customers:

http://fastaco.blogspot.com/2013/04/maintaining-customer-prospectus.html

iii.            Vendors:

http://fastaco.blogspot.com/2013/04/maintain-and-changing-in-vendor-accounts.html

These are the links which helps you.

·         2^ND STEP: in this step you will click on “task” menu..then this window will open

·         3^rd step: now click on “purchase order” menu.. then this window will open

On this window there are many options.

Options,

·         Vendor id

·         Address

·         Dates ( starting date and date thru )

·         Purchase order number #

·         Customer invoice number

·         Discount amount

·         Ship via

·         A/P account

·         Different boxes are shown in which you will enter (quantity, received, items, descriptions, general ledger account, unit price, amount, job, purchase order total etc)

In purchase order vendor is included because we can enter the name and bio data about vendor whom we make purchase order. There are two dates are mentioned 1^st means that which day you are making your purchase order and 2^nd means that your required substances should be in your hand. we enter purchase order number for the maintains record in software. In boxes we Can enter the information about our required need. We can enter the price, units, and etc and save your data.

This is demo of required need:

·         4^th step: now again click on “task menu” and click on “purchase /receives inventory”

This window will open

In this window there are different options

·         Vendor id

·         Ship to

·         Date

·         Invoice number #

·         Customer invoice number

·         Terms

·         A/P accounts

·         Different boxes in which you can enter your data.

When we enter vendor id then tab will change from this statement (apply to purchases:0.00) to (apply to purchase order number #) this is because we already enter purchase order number in our previous steps. You should enter invoice number # and also you can check your journal entries.

This is journal entries in which you can check your’s debit and credit

These all are the steps.